Systems are extracted from your documents by specialized AI agents, or added manually by your team
AI-powered extraction
The agent reads classified documents and extracts system references, creating structured inventory records automatically.
Processes these document types:
Batch Processing
Process multiple documents in one click
Manual entry & review
Data stewards, contractors, and employees can add systems directly or review and approve agent-extracted records.
Human actions:
Full Control
Every AI suggestion requires human approval
Every record carries a trust score based on its source document maturity level. High-maturity documents (like approved Technical Specifications) produce higher-trust inventory records.
High Trust
From approved specs, signed-off requirements
Medium Trust
From draft documents, work-in-progress specs
Low Trust
From informal docs, emails, early drafts
Trust Score Distribution
Records start as "pending" and must be approved before they are used in downstream processing like lineage generation
Pending
Awaiting review
Use
Ready for lineage
Lineage
Connected to pipelines
Setting a record action to "Use" enables it for downstream processing — combining systems with pipelines to generate data lineage charts.
A familiar spreadsheet-like interface with powerful filtering, sorting, and inline editing
| # | Trust | Action | System ID | System Name | System Type | Business Owner | Source Documentation |
|---|---|---|---|---|---|---|---|
| 1 | Medium | Pending | MOBILE-APP-SYSTEM-UNKNOWN | Digital Mobile and App System | IT_MANAGED_SYSTEM | — | Tech Sys 1 tech req 1.docx |
| 2 | Low | Pending | 1001 | RBCACC | IT_MANAGED_SYSTEM | — | RBCACC Data Pipeline business requirements.docx |
| 3 | Medium | Pending | 850 | KYC System | IT_MANAGED_SYSTEM | — | RBCACC Data Pipeline Technical requirements.docx |
| 4 | Low | Use | SYS-ATM-001 | ATM System | IT_MANAGED_SYSTEM | Operations | Tech Sys 2 biz req 1.docx |
| 5 | High | Use | CRM-001 | Customer Relationship Management | IT_MANAGED_SYSTEM | J. Smith | CRM Technical Specification v2.pdf |
| 6 | High | Use | DWH-001 | Enterprise Data Warehouse | IT_MANAGED_SYSTEM | M. Johnson | Manual entry via UI |
This is a preview — the real interface supports full CRUD operations
Systems is just one piece — explore all four inventories that form your complete data landscape
See how IDA can automatically extract and catalog systems from your existing documentation in a 30-minute demo.